Timesheets
A timesheet template and some useful information
Changes from last year:
- You must create a separate timesheet for each module you demonstrate
- You must email the completed timesheets to the lecturer, not to Academic Operations (or anyone else) well before the deadline if possible (to give them time to process it)
This is an interim process while the Head of Academic Operations looks at how timesheets should be handled in the longer term.
A timesheet template can be downloaded as an Excel spreadsheet from this link.
When completing your timesheets:
- Keep a separate timesheet for each module you demonstrate.
- Add the supervisor’s name (the lecturer) for each session.
- Insert the start and finish time in 24 hour clock format, including the minutes e.g. start time 14:00 finish time 17:30.
- Only claim for work that has actually been completed (you may work up to 15 hours per week) across all AberWorks roles.
- Students working on a Student Visa will only be able to work hours that remain compliant with their Visa.
- Submit your hours every month (by the required deadlines as noted below) even if you have only worked a few hours that month.
| Month claimed | Submission deadline |
|---|---|
| January 2025 | 3rd February 2025 |
| February 2025 | 3rd March 2025 |
| March 2025 | 7th April 2025 |
| April 2025 | 5th May 2025 |
| May 2025 | 2nd June 2025 |
| June 2025 | 7th July 2025 |
| July 2025 | 4th August 2025 |
| August 2025 | 1st September 2025 |
| September 2025 | 6th October 2025 |
| October 2025 | 3rd November 2025 |
| November 2025 | 1st December 2025 |
| December 2025 | 5th January 2026 |
- Send the time sheet as an attached document via email only to the supervisor before the deadline above, to give them time to confirm it and send it on.
- Any timesheets received after the deadline will not be processed until the following month.
- Payment will be processed so that you will be paid on the last working day of the month following the month you are submitting for.
- Avoid accumulating hours as this will have implications on the amount of tax and National Insurance that you pay.
If you have any questions about timesheets, contact Academic Operations on acadops@aber.ac.uk. Remember to mark the email “AberWorks Demonstrator: Computer Science” (or your department).
We’re aware that this process is not ideal, but it’s necessary due to the limitations of shared mailboxes like
acadops@aber.ac.uk. We’re looking into alternatives but may not be able to implement them until next year.
James Finnis
Lecturer in Computer Science
Research interests: artificial neuroendocrine systems, unusual neural network architectures, autonomous off-road driving, image processing.